Privacy
Policy

1. Who we are

Science with Sarah provides science tuition, summer camps, GCSE group sessions, weekly daytime sessions, and 1 to 1 tuition.

If you have any questions about this Privacy Policy or how your information is used, please contact:
Email: sciencewithsarahuk@gmail.com
Business name: Science with Sarah

2. The information we collect

We may collect and use the following information:

• Parent or guardian name
• Student name
• Email address
• Phone number
• Address, where relevant
• School year group or age
• Subject interest or tuition needs
• Booking and attendance information
• Payment and invoicing information
• Messages sent through contact forms, email, or booking software
• Website usage information, such as cookies or analytics data, if used

If you share information about a child, you confirm that you have authority to do so.

3. How we collect your information

We collect information when you:

• fill in a contact form
• email or message us
• make a booking
• request information about services
• pay an invoice
• use the website
• sign up through a third party booking system used by Science with Sarah

4. Why we collect and use your information

• To respond to enquiries
• To arrange and manage bookings
• To provide tuition, camps, and group sessions
• To send invoices and record payments
• To contact you about changes, reminders, or important updates
• To manage attendance and session records
• To meet legal, tax, and accounting obligations
• To improve the website and services, where analytics are used

5. Our lawful bases for using your information

We use personal information under the following lawful bases:

Contract: where we need your information to provide the service you have asked for.

Legal obligation: where we need to keep certain records for tax, accounting, or legal reasons.

Legitimate interests: where we need to use information to run and improve the business in a reasonable way.

6. Special category data

Science with Sarah does not ask for special category personal data unless it is genuinely necessary. If you choose to share important health, learning, or access information relevant to a student’s participation, this will only be used for that purpose and handled with care.

7. Who we share your information with

We only share personal information where necessary. This may include:

• Booking software providers
• Payment or invoicing providers
• Website hosting providers
• Email providers
• Accountants or professional advisers, where needed
• Government bodies or regulators, where required by law

We do not sell your personal information.

8. Payments

If payment is made by bank transfer, we will use your information to issue invoices, match payments, and keep financial records.

If online payments are introduced later through a third party provider, payments may be processed through that provider’s secure systems and their privacy terms will also apply.

9. How long we keep your information

We only keep personal information for as long as reasonably necessary.

• Enquiry messages not leading to a booking: up to 12 months
• Booking, attendance, and customer records: up to 6 years after the end of the service
• Financial and invoice records: up to 6 years, or longer where required by law
• Website analytics data: according to the settings of the analytics provider used

10. How we protect your information

We take reasonable steps to keep personal information secure and to prevent unauthorised access, misuse, or loss.

However, no method of transmitting or storing information online is completely secure, and we cannot guarantee absolute security.

11. Your rights

Under UK data protection law, you may have the right to:

• ask for a copy of the personal information we hold about you
• ask us to correct inaccurate information
• ask us to delete your information in some situations
• ask us to restrict how we use your information in some situations
• object to certain uses of your information
• ask us to transfer your information in some situations
• withdraw consent where we rely on consent

To make a request, contact: sciencewithsarahuk@gmail.com

12. Complaints

If you are unhappy with how your personal information is being used, please contact Science with Sarah first.

You also have the right to complain to the Information Commissioner’s Office.

13. Cookies and website analytics

If the website uses cookies or analytics tools, these may collect limited technical information such as pages visited, time spent on the site, browser type, or device information.

If non-essential cookies are used, clear information about them will be provided where required.

14. Third party links

The website may contain links to third party websites or services, including booking platforms. If you use those services, their own privacy policies will also apply.

15. Changes to this Privacy Policy

Science with Sarah may update this Privacy Policy from time to time. The latest version will always be posted on the website.